New age professionals are fully equipped with devices such as laptops, Blackberries and mobile phones. With all the gadgets you are able to set up the office anywhere. Telecommuting employees are well aware of the issues they face, especially in terms of technology. Employees who work from home are disturbed by many things while at work, things like childcare, housework or just not being willing to work can lead to a huge decrease in employee productivity.
Hotdesking is the answer to all those problems. Hotdesking is the way employees are encouraged to share their workspaces and other office equipment “as needed.” The small business can invest one-time money in mobile office equipment and technology instead of traditional office equipment and can be assured of benefits and profits. With the advancement of technology, teleworking becomes very easy. Employees can work from home and can log on to the secure company network in a matter of minutes. This setup ensures that plenty of space is created within the office so that employees can reserve the space as needed. The Hotdesking concept is especially suitable for companies that have their office in a geographically dispersed area.
Today there are two ways in which the Hotdesking concept can be implemented.
Traditional – Formal and traditional desks can be set up with a full office setup and the people who are Hotdesking will come on designated days and use the office equipment to complete their work. Printers, faxes and other equipment are also provided by the companies.
Informal – In this form of informal Hotdesking, employees have the option of using seats in the office as they become available. Typically, there are laptops that are issued to employees and they get around using wireless telephony.
Now we list for you some of the areas that can be considered for renewal if you plan to implement Hotdesking in your company.
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Cubicles should be designed in such a way that any computer can connect to them.
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Phone services will be set up in such a way that people who log into that particular computer can use it.
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Personal or shared filing and storage facilities can be provided.
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You also need to create a meeting room, as people using Hotdesking will definitely need the meeting rooms to discuss the plan.
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It is also necessary to set up a reservation system, automated or manual. This setup will be useful for employees to reserve the desk and other office equipment when they arrive at the office.
It is highly recommended that you carry out a detailed study of your premises and also consult your employees before planning to implement the Hotdesking concept in your company.